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Roles and responsibilities:

  • To provide high level confidential support to Managing Director by providing a full secretarial and administrative service.

  • To ensure that effective planning and administrative systems are in place and maintained efficiently and effectively.

  • To proactively manage and coordinate the schedule of Managing Director by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

  • To plan and organize travel and accommodation when required.

  • To maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Managing Director are met.

  • To provide full executive assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support Managing Director.

  • To support Managing Director in keeping the Board of Director informed about the work of the organization and their appropriate training and induction.

  • To develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization.

  • To ensure that work is carried out in accordance with UNIK values, equality aims, policies and procedures.

  • To participate and contribute to organizational meetings as required. 


  • Citizen or Permanent Resident of Brunei Darussalam.

  • Degree holder in relevant field.

  • Experience in providing high-level administrative support to a Managing Directors or similar high-level committee.

  • Ability to convey information to people clearly and simply.

  • Ability to forward plan and manage a complex and busy schedule.

  • Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.

  • Experience of managing and planning projects, conferences and events.

  • Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely.

  • Ability to draft routine correspondence and reports with accuracy and keen attention to detail.

  • Excellent interpersonal and communication skills including diplomacy.

  • Excellent time management skills with the ability to manage multiple priorities and deadlines.

  • Excellent knowledge of Microsoft Office.


The position is open to citizens and permanent residents of Brunei Darussalam only. Interested applicants may email their resume, along with relevant certificates to with the email subject “Job Application: Executive Assistant”.

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