EXECUTIVE ASSISTANT

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Roles and responsibilities:

• To provide high level confidential support to Managing Director by providing a full secretarial and administrative service.

• To ensure that effective planning and administrative systems are in place and maintained efficiently and effectively.​

• To proactively manage and coordinate the schedule of Managing Director by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

• To plan and organize travel and accommodation when required.

• To maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Managing Director are met.

• To provide full executive assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support Managing Director.

• To support Managing Director in keeping the Board of Director informed about the work of the organization and their appropriate training and induction.

• To develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization.

• To ensure that work is carried out in accordance with UNIK values, equality aims, policies and procedures.

• To participate and contribute to organizational meetings as required. 
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Qualifications:

• Citizen or Permanent Resident of Brunei Darussalam.

• Degree holder in relevant field.

• Experience in providing high-level administrative support to a Managing Directors or similar high-level committee.

• Ability to convey information to people clearly and simply.

• Ability to forward plan and manage a complex and busy schedule.

• Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.

• Experience of managing and planning projects, conferences and events.

• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely.

• Ability to draft routine correspondence and reports with accuracy and keen attention to detail.

• Excellent interpersonal and communication skills including diplomacy.

• Excellent time management skills with the ability to manage multiple priorities and deadlines.

• Excellent knowledge of Microsoft Office.

 

The position is open to citizens and permanent residents of Brunei Darussalam only. Interested applicants may email their resume, along with relevant certificates to hr@unikbn.com with the email subject “Job Application: Executive Assistant”.